How to optimize and reduce costs in patent translation

septiembre 28th, 2021 | Posted by admin in Blog | Traducción | Translators - (Comentarios desactivados)

Translating patents is often a real challenge. To understand why, it is first of all necessary to understand what a patent is: it is the bundle of rights that allows us to register a new technological process or product in a country. Most national patent offices require that your application be filed in the official national language or, if it is a regional office such as the EPO or WIPO, you can choose between local languages (e.g. English, French or German). The stakes are such that we do not even need to explain how important it is that the translation of the patent is carried out properly and by a professional expert both in the technological field related to the patent and in the patent filing process.

What must be considered in order to reduce patent translation costs?

Intellectual property (IP) translation is a necessary process when we want to extend the exploitation rights over a product, process or technology to other countries. When trading with foreign companies, this translation also plays an important role, as it does if you want to manufacture in another country: this document will protect you against possible legislative problems.

The correct wording of a patent, especially the patent claims, defines what the patent does and the scope of what you want to protect, if, that is, the competent authority agrees to approve your patent application. The claims are the part of the patent that is reviewed by the courts in the event of a patent infringement allegation, which is why patent registration offices carefully examine each claim before granting a patent.

The importance of optimizing or reducing a patent translation

The importance of patent translation optimization lies in the need for all the documentation provided to be correct, while reducing waiting times. Optimization is, therefore, a key element insofar as time and final cost are considered. And a poor translation can increase one as much as the other, on the basis that patent registration often takes a year or more. The role of a professional agency, such as SeproTec, is also important in this respect.

Why outsource to a professional agency?

If mistakes are made, the translation of a patent can be ineffective, as it becomes completely obscure. It is common for registrations to be rejected because an application has not been properly completed. Which is why a professional patent translation agency always starts from an understanding of the invention to be registered. This is the first step required for making the wording in the translation as clear as possible, with the exact and appropriate words being used combined with a thorough check of each term.

The role of a professional agency can, therefore, be honed down to three basic aspects.

  1. The first is to clarify the substance of the document, which is both legal and, at the same time, highly technical.  Given the importance of terminology in the patent translation process, at SeproTec we only handle these projects with approved translators who are experts in the technical field related to the invention.  Furthermore, we possess the highest quality certifications, ISO 9001 and ISO 17100, to ensure the quality of the final result.
  2. On the other hand, the text must be natural, but respecting all the content of the original, avoiding, under all circumstances, ambiguity and providing total clarity.
  3. By outsourcing the patent translation process to a professional language service, rather than relying on a third party provider, you will ensure effective communication, coordination, consistency and quality assurance at every step of the patent translation process.

 

In addition, the cost of translation can represent up to 60% of the total validation cost and up to 20% of the total lifetime cost of a patent. SeproTec works with skilled professional resources and effective CAT- and AI-based tools to increase efficiency and reduce costs while ensuring quality. The latter include translation memory tools and glossaries that are used to identify repetitive text, thereby reducing time and costs during the patent translation process.

Using a professional language provider who also has extensive experience in patent translation pays off from the word go. The risk of submitting cheap poor quality translations when filing an international patent completely cancels out the potential savings made from using a non-professional provider.

If you want to know more, contact us on this link.

 

 

SeproTec achieves a triple quality certificate for translations of medical devices

agosto 31st, 2021 | Posted by admin in Blog | Traducción - (Comentarios desactivados)

SeproTec Multilingual Solutions has made another breakthrough in its medical translation services, becoming one of the few agencies on the market to receive ISO 13485, ISO 17100 and ISO 9001 certifications.

As a company that provides high-quality multilingual services, at SeproTec we highlight the importance of certifications with different ISO standards, such as 15485, 17100 and 9001. These are essential to validate the translation of medical, scientific and technical content that we offer, showing that they conform to the most rigorous and recognized standards that exist. Below, we explain in detail of what these certifications consist, as well as what each standard includes and what it contributes, both to us and to our clients.

SeproTec achieves a triple quality certificate for translations of medical devices

What does it mean to have these certifications? 

SGS, a world leader in inspection, verification, testing and certification, has awarded SeproTec Multilingual Solutions ISO 13485 certification for its translation services in the field of medical devices.  Health sciences is one of the sectors in which SeproTec is most specialized. We carry out translations of medical content with the highest level of precision, fully aware that errors cannot be tolerated. Lives are at stake.

Having these validations is a guarantee that our work meets the highest standards imposed by the Quality Management System.  This includes the ISO standards that must be met for a maximum service guarantee. In our case, we comply with three of these standards in terms of quality, and one in terms of the environment, ensuring, in each of our projects, the highest level of dedication, effort, precision, responsibility and safety.

ISO 13485 standard for medical devices

The standard ISO 13485 is a quality management system used by manufacturers, importers and distributors of medical devices. A medical device is any instrument, apparatus, device, machine, equipment, reagent for in-vitro use, computer program, material, or other similar or related article, which is intended by the manufacturer to be used on people for a health-related purpose.

It is a standard that is aimed not just at manufacturers of medical devices, but also at the suppliers with whom they interact throughout the medical device’s life-cycle.  Translation becomes associated with the medical device as soon as it is exported to other countries, with the need arising to translate its labeling, user instructions, and other marketing materials, to give just a few examples.

This ISO 13485 standard effectively embraces the quality processes that must be followed with clients from the medical and diagnostic device industries, as well as the hospital and dental clinic supply industry. It is a system guaranteed by the rigors of an independent external audit, and it focuses on issues of great importance such as safety and excellence. Both of these issues are of particular relevance in the medicine industry.

ISO 17100 and 9001 Standards

These two standards are even more important in translation services. The first one, ISO 17100, specific to the translation sector, lists what requirements for each issue must be met as regards the minimum qualification for translators, management of central processes, availability of resources, data protection and confidentiality.

For its part, the ISO 9001 standard ensures a good relationship between supplier and client through a universal language, as well as the ability to provide a service. We always meet both external and internal requirements within our organization, in addition to following cycles of continuous improvement and respecting other labor issues.

These are all advantages for clients

The benefits of working with an ISO 13485 certified language provider include easy integration of supplier and client quality systems, cost reduction and risk minimization in client audits, and the ability to shorten the qualification processes, significantly reducing the allocation of resources and overhead for monitoring suppliers.

 

Obtaining this latest ISO certification confirms SeproTec’s commitment to the most rigorous and recognized QMS standards applied in the health sciences industry.  Over the years, SeproTec has worked with many leading health sciences organizations, including pharmaceutical companies, biotech companies, medical device manufacturers and CROs, and we currently have 110 active clients in the sector, while in 2020 we translated more than 109 million words for the industry, our best endorsement.

SeproTec Translator of the Month: March 2021

mayo 4th, 2021 | Posted by admin in Blog | Translator of the Month - (Comentarios desactivados)

We are pleased to announce the winner of our Translator of the Month action for March 2021!

This initiative is our way to way to say thank you! and recognize the efforts of the industry professionals: translators, the driving force behind every translation company’s success.

In this ocassion we would like you to meet Rebecca Bolton, who is one of our most regular marketing, business and legal translators.


 Good morning, Rebecca.

You are one of our most regular and trusted marketing, business and legal translators. How did you become interested in these specific fields of the industry?

I have always had an interest in marketing and business and have studied these in the past, so it was a natural fit to specialise in these. I have also previously worked in SEO so digital marketing is especially of interest. My interest in the legal field has developed through my translation work.

You translate from many source languages: Italian, French, Spanish and German, that’s impressive! Which one is in your opinion the most challenging? Why?

German is the most challenging for me due to the word order differences compared to English and the sometimes challenging vocabulary.

What do you think are the greatest challenges of the translation industry nowadays? What advice would you give to beginner translators?

I think the pandemic has certainly hit the translation industry over the past year, with the economic downturn and uncertainty among clients having a knock-on effect on the translation industry. I also think that keeping up to date with new technologies and changing needs from clients is a challenge for both agencies and translators, so adaptability is important.

I would advise beginner translators to accept work within their competence and that they feel comfortable with, since when starting out there is a tendency to want to say yes to everything. This would help build both their reputation and experience. I also think that it is important to work with agencies that offer work that you enjoy and that you have good working relationships with.

Do you have a fixed schedule for work, or do you usually finish your day when your work allows you?

I tend to work Monday to Friday during standard working hours but sometimes I do work evenings and weekends. It depends on the workload.

Do you have a life motto?

It’s actually a Spanish saying “quien la sigue la consigue”. To me it means if you want something and work towards it then you will get it.

 

Thank you so much, Rebecca! Working with you is a real pleasure.  Enjoy your SeproTec hoodie. :)

 

 

 

The importance of professional translation in the pharmaceutical sector

febrero 23rd, 2021 | Posted by admin in Blog - (Comentarios desactivados)

Translation services are especially important for the medical and pharmaceutical sector. In this article we discuss the advantages of having professional translation services specialized in both clinical research as well as in other specialties in the biopharmaceutical field. Information in this field must be comprehensive and highly accurate in any kind of communication, so the specialization of the translators involved is of vital importance.


Main reasons for using expert translators for life sciences

It is clear that the pharmaceutical sector has a number of characteristics that make it very distinctive, particularly due to the responsibility it holds towards patients. The social impact of the texts translated in this field is huge, so multiple factors must be taken into account in the translation, while also seeking the maximum possible comprehension and accuracy.

Moreover, the pharmaceutical and clinical research fields combine very specialized language with highly diverse registers.  Not only are purely scientific topics discussed, but also legal, informative, administrative, marketing, and other aspects, which are quite specific.

Specificity is the third point that we must consider. This type of translation is highly specialized and makes use of new and technical words that emerge as research progresses. It is therefore imperative that these expert translators are continually learning and renewing their linguistic and conceptual knowledge.

What kind of training do translators who work with pharma and clinical research texts need to have?

First of all, these professionals must have studied a subject that is directly related to the translation. In most cases, this is a college degree in translation and interpreting. However, the industry also includes doctors and researchers specializing in different branches, who, having a high degree of knowledge in a language, can also perform this type of work.

In either case, however, specific medical translation courses are required. This may be through a master’s degree or through studies that, as we mentioned above, must be renewed from time to time to offer maximum precision and accuracy.

In summary, we could say that the four basic characteristics for this type of translator are understanding the specific language related to this sector and the clinical specialty with which they are working, adapting their translations to make them readable, and constantly keeping themselves informed regarding changes in the sector.

Another fundamental point is establishing quality processes that are audited internally and externally to guarantee the quality of the service.

SeproTec has been translating and interpreting content for the healthcare and pharmaceutical industry since its inception, and so it has one of the largest global databases of specialized translators who are trained and experienced in various disciplines related with health and pharmaceuticals. This allows us to guarantee a reliable translation that fulfills the requirements of both the client and sector. Our translators are constantly evaluated by the Vendor Management Department, which also takes care of the comprehensive approval processes for external resources, which go far beyond the requirements of the translation industry-specific quality standard ISO 17100, to which we are certified.

Pharmaceutical translation services in particular, require that experts be hired for the reasons we have presented above. To learn more about our experience in the sector and how we can help you, please do not hesitate to contact us.

One of the keys to the Internet: translation for SEO

marzo 20th, 2018 | Posted by admin in Sepropíldoras | SeproTec | Traducción - (Comentarios desactivados)

The Internet has its own rules, but these days if you don’t appear on the web it’s as if you don’t exist, and that’s why companies are taking notice of every new requirement that’s needed to get them seen.
Good SEO allows us to have a more visible website that’s more accessible to those people who are looking for what you have to offer. Not addressing the factors that govern this positioning (translation of text, for instance) is like opening a shop in the middle of the desert, that is, it’s the same as having nothing at all.

Templates like those from WordPress for websites or blogs have their own add-ons to assist with these tasks, called plugins. Some of these even guide you through the process and show you everything you need to do to optimize your SEO.

Once you’ve improved your content, design or brand, however, what’s the key, the detail that makes the difference? Translation for SEO.

Keys to improving your SEO

Translating content not only helps you to widen your target market; it also improves the image of your business and helps to optimize your page’s SEO, thus improving your positioning.
Any self-respecting translation agency or company will tell you that positioning a website doesn’t just mean translating and formatting the text you see. It’s actually the back stage of a website that can penalize you most when a search engine rates your website if the work has not been done properly. Having text, keywords, tags, image descriptions, etc., in the target language will mean that search engines will index your website in searches carried out in that language.

 

Translating for SEO is an even more complex process when it comes to positioning a website because the work plan has to include validation of the keywords in the target language. Keywords can’t be chosen at random – they need to match what users search for on the net.

 

A basic work plan for SEO translation would be:

 

  1. SEO assessment of the client’s current website to identify areas for improvement for SEO optimization.
  2. Investigation and identification of keywords for each of the services offered by the company.
  3. Translation of keywords into the target language.
  4. Validation with the digital agency (in-house or client’s) of the keywords, according to Internet search terms used by customers.
  5. Coordination with the translator to ensure that the correct steps for implementing the keywords in the body of the text, titles, etc., are being taken.
  6. Coordination with the digital agency or localization team to ensure that the keywords are being used correctly in URLs, tags, meta-tags, image descriptions, etc.
  7. Loading the clients’ memories to guarantee the insertion of keywords in subsequent web updates.

 

Lastly, we recommend that you use a professional translation service to localize your website, particularly if you’re looking at SEO optimization, since, at the end of the day, we’re talking about your business, your lifeblood and your future. Any investment you make in translation optimized for SEO will be well worth it.

 

Companies like SeproTec have at their disposal a wide range of options for a task like this and can offer you a useful, professional service, optimized for the Internet, and capable of meeting all your expectations.

Specialization in medical translation

enero 15th, 2018 | Posted by admin in SeproTec | Traducción - (Comentarios desactivados)

Medications have curative and therapeutic powers in the field of healthcare. In other words, as translators we must be responsible for the important information we are dealing with when translating in the field of medicine.

Treatments have a specific purpose and can produce adverse side effects. So, the translator’s job in this context is also linked to promoting health.

Specialization in healthcare translation

Our profession has various areas of specialization and the translation of texts on medications is one of those that currently offers the most professional outlets. It also has great potential for the future as health is one of the aims of social well-being.

Any patient who is taking a medicine must carefully read the information on the leaflet, since they need to be informed about the product they are going to be taking. For this reason, the translator’s job is to provide this information in easy-to-read language, while still keeping it professional.

Specialization in medical translation

Specialization in medical translation

Our work gives us the satisfaction, not only of using our basic skills to perfection, but also of feeling part of a context as valued and important as medicine, since medications are cures or palliatives that improve people’s quality of life. The power of language is crucial in this sector too!

This profession is very demanding due to its importance and its consequences. For this reason, it is essential for an expert to specialize in this sector so as to be able to do the work with the required accuracy. An error in the language used in the text could lead to serious consequences.

This specialization is vital, since an expert handles complex data, such as the brand names of pharmaceutical companies, acronyms that must be identified, information on products in different formats, chemical and scientific terminology, etc. For this reason, to do this job responsibly and safely, it is advisable for the translator to have the proper training.

If medical and pharmaceutical language is complex in and of itself, it is even worse for those who have no training in this field. This work also involves a cultural knowledge of a particular environment. The translator must have the best possible knowledge of the words and the language used in this medical setting.

It is also necessary to be aware that, given this complex terminology, the patients can often have difficulty in understanding all the information in the leaflet on the conditions of use. For this reason, the work of the translator is to be a facilitator, providing comprehensible information on healthcare.

Professional translation service

SeproTec has offered a high-quality service providing reliable, accurate translations covering all areas of healthcare, pharmaceuticals, and medical devices for over 25 years.

The translation team is made up of linguists with wide-ranging experience in the sector and professionals from the medical and/or chemicals sector who specialize in translation. They must all undertake 10 test projects before being approved by the SeproTec team.

Our project managers are specialists in all areas of healthcare and in the comprehensive management of all stages of product development, from research and regulatory processes through to marketing and future updates to a medicinal product.